cloudGPS keeps a maintenance plan by mileage or engine hours for every vehicle. Upcoming and overdue jobs land on the dashboard. Service history with scanned receipts, photos, and notes is one click away for every car. For leasing, corporate fleets, and maintenance services.
Excel forgets. It doesn't remind. It doesn't show the big picture. cloudGPS builds the maintenance plan from real mileage and engine hours coming from the GPS tracker, and sends reminders automatically — before you remember on your own.
Maintenance schedule for each vehicle is defined in km, engine hours, or by calendar (every 6/12 months). The platform automatically calculates the next due date from tracker telemetry.
The dashboard lists every upcoming and overdue service with color-coded priority. Urgent items get red — you won't miss a critical task.
Each completed service can have a scanned receipt, photos of worn parts, and the mechanic's notes. Everything is stored in the vehicle profile and accessible from mobile.
Telegram/email/push arrives 7/14/30 days ahead — or at a defined mileage threshold. Separate notifications for the mechanic, dispatcher, and vehicle owner.
Each service entry has an amount, currency, and category (oil, tires, repairs). The "cost per km / engine hour" report per vehicle supports lease pricing or replacement decisions.
"5 vehicles need service this week" appears the moment you sign in. No drilling through reports, no risk of missing it.
Segments where planned maintenance isn't a nicety — it's a core part of the business model.
When a client returns a vehicle, you need a condition report, completed services, and overdue items. It's part of the contract. Manual tracking on a 50+ fleet is a person-day per week.
50–500 vehicles, multiple workshops, different warranty schedules. The risk: an overdue service voids the manufacturer warranty or insurance coverage.
Working with customer fleets? Service reminders are your repeat-business channel. Without a system, the customer goes elsewhere next time.
The platform connects to your GPS tracker and tracks maintenance from real telemetry — not from whatever someone remembered to type into Excel.
Set up the list of recurring jobs for a vehicle type once: oil change every 10,000 km, timing belt at 60,000 km, insurance annually. The template can be cloned across vehicles in the same fleet.
The tracker sends mileage automatically (via CAN bus or GPS-derived odometer) and engine hours (CAN readout or external ignition sensor). No manual reconciliation.
Using current mileage, cloudGPS calculates the date or mileage for the next service and tracks the countdown. The dashboard shows the "next 30 days" list.
After service the mechanic or dispatcher closes the job: actual mileage, amount, attachments (receipt, photos). The next cycle starts automatically.
The most common alternative is Excel or a CRM module disconnected from GPS. The difference shows where the mileage counter should update by itself.
| Feature | cloudGPS | Excel / Google Sheets | CRM with maintenance module |
|---|---|---|---|
| Automatic mileage updates | From the GPS tracker | Manual | Depends on integration |
| Engine-hour tracking | Yes | Manual | Rare |
| Reminders in advance | Telegram/email/push | None | |
| Linked to specific vehicle and fleet | Yes | Yes | Yes |
| Scanned receipts / photos | Attached to the service record | Separate folders | Yes |
| Integration with fuel control and routing | In a single platform | No | No |
| Access scoping between workshops and dispatchers | Roles and sub-users | Shared spreadsheet | Basic |
Everything that gets asked before rollout — from mileage accuracy to accounting integrations.
We'll show how the maintenance module works on a real fleet, discuss your equipment regulations, and tailor report templates.
We respond within 24 business hours.